Programs : Budget Sheet
The following listing represents the Spring Budget Sheet for *WKU Faculty Led: Ecuador: Agriculture at the Equator.
Spring Budget Sheet for *WKU Faculty Led: Ecuador: Agriculture at the Equator
| Budget Item | Budget | |||
|---|---|---|---|---|
| Program fee (billed to Topnet) * | $3,550.00 | |||
| Faculty-led program deposit (paid via credit card upon acceptance) * | $250.00 | |||
| Billable subtotal: | $3,800.00 | |||
| Estimated meals | $250.00 | |||
| Estimated personal expenses | $200.00 | |||
| Passport Fees | $165.00 | |||
| Non-billable subtotal: | $615.00 | |||
| Total: | $4,415.00 | |||
| Notes: | ||||
Program dates: March 14-25, 2024
Estimated Program Cost: $3600-$3800
Included in Base Package
Estimated Program Cost: $3600-$3800
Included in Base Package
- Round-Trip flights between Nashville & Quito
- Lodging for duration of program (hotel- typically triple or quad occupancy)
- Entrance fees for all required excursions and cultural activities
- Daily Breakfast
- 3-4 Designated group meals
- Course-related ground transportation
- CISI Insurance: medical, accidents, evacuation, trip interruption
Excluded from Base Package
- Transportation between your departure airport and your home.
- Undergraduate/Graduate Tuition
- Items not explicitly listed above
- Travel Cancellation Insurance- highly recommended
- Medical costs not covered by WKU travel insurance and/or participant's personal insurance
- Personal expenses such as laundry, phone service, and Internet access.
- Tips for guides and drivers not included in program-related activity.
- Meals, services, and beverages outside of designated group meals
- Baggage fees and costs associated with flight / program logistical changes based on the student’s preference (as possible)
Faculty-Led Program courses are not eligible for employee tuition waivers or discounts.
GLIA does its best to include all anticipated costs and contingencies in this Participation Contract. On occasion, the terms of this contract may change due to significant changes in programming or pricing.
STUDENT PAYMENT TERMS AND CONDITIONS (Community Members can find their payment terms & conditions HERE)
Student Payment & Billing Schedule
November 1, 2023- Priority Application Deadline (including $250 non-refundable program deposit*)
December 1, 2023- Final Application & Deposit Deadline
December 1, 2023 - Program Fee will be invoiced to student's Topnet account (minus $250 non-refundable deposit). Balance must be paid by payment deadline.
February 1, 2024 - Program balance payment deadline**
* Deposit paid by student directly with a credit/debit card at time of application acceptance– NOT billed to student account. Deposit required to confirm space on program roster.
**Students may provide an award notification for financial aid from WKU’s Student Financial Assistance office that verifies financial aid amount and disbursement date if after payment deadline.
Withdrawal Penalty & Non-Payment Policy:
Deposit Non-Refundable
After November 1: 25% of program cost remains billable
After December 1: 50% of program cost remains billable
After January 1: 75% of program cost remains billable
After February 1: 100% of program cost remains billable/No refund
If a balance remains after the payment due date, a transcript and registration hold will be placed on the student’s account by the WKU Bursar’s Office.
Withdrawal Process: The student must inform the Office of Global Learning & International Affairs directly and in writing (email accepted, study.abroad@wku.edu) if he or she chooses to withdraw from a program. No other statements of withdrawal will be considered as notification of withdrawal, therefore, the student will still be considered a program participant until this written notification is received. Withdrawal penalties will be based on the notification date as listed in the Payment Terms and Conditions section of this Participation Contract (see above) and are in effect regardless of when program deposit is paid.
Budget Update: 9/21/23 KAB
After January 1: 75% of program cost remains billable
After February 1: 100% of program cost remains billable/No refund
If a balance remains after the payment due date, a transcript and registration hold will be placed on the student’s account by the WKU Bursar’s Office.
Withdrawal Process: The student must inform the Office of Global Learning & International Affairs directly and in writing (email accepted, study.abroad@wku.edu) if he or she chooses to withdraw from a program. No other statements of withdrawal will be considered as notification of withdrawal, therefore, the student will still be considered a program participant until this written notification is received. Withdrawal penalties will be based on the notification date as listed in the Payment Terms and Conditions section of this Participation Contract (see above) and are in effect regardless of when program deposit is paid.
Budget Update: 9/21/23 KAB
| * Billable item |